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Volunteers are critical to the success of any running event, especially relays! Each team has the option to provide volunteer(s) who sign up in advance OR to make a tax deductible donation to support volunteer groups that we'll recruit. Many of these volunteer groups have been working with this relay since it started 20 years ago, and the fees we donate to them help their organizations. When the team captain signs up, they'll make the selection on how your team wants to handle volunteers.
Below are the two options that the Team Captain will have to decide upon when The Team Captain registers themselves and their team:
Option 1: Supply Volunteers: 12 person teams will supply three (3) volunteers; Ultra teams and High School teams will supply one (1) volunteer to staff the runner exchanges. Teams that are supplying their volunteers will be able to have their volunteers for their assignment March 1, 2023. At that time the Volunteer Sign Up tab will be active on this race website. A volunteer must register in the Volunteer Sign Up tab to be able to select their assignment. The process is first come, first serve basis. Volunteer sign up will go live March 1, 2023 and will be announced in advance via email to the team captains and to the volunteers that are in the database.
Option 2: Teams can choose to make a tax-deductible donation to Windsor Gives, 501(c) 3 non-profit to support with providing volunteers for the relay. With Option 2, Windsor Gives will email the Team Captain an invoice through Stripe, within 72 hours of the team captains registration to submit your donation via credit card, check or money order. See below for volunteer Pricing for donation pricing/important dates.
Be sure your volunteers can be flexible. As the relay route is from Fort Collins to Steamboat Springs and takes place from early Friday morning until late Saturday afternoon, the race marshal assignments can be anywhere along the route and at any time during the relay (including the middle of the night). Volunteers and/or the Captain of their team will be able to select the time and location of their assignment from the available options online shortly after registration closes three weeks before race day. Please note that the non-profit groups are assigned to their exchanges prior to the team's volunteers being able to select their location.
ONCE THE NON-PROFIT OPTION IS SELECTED, A TEAM CAN NOT CHANGE TO SUPPLYING VOLUNTEERS AS WE ARE MAKING COMMITMENTS TO THE NON-PROFIT ORGANIZATIONS.
The number of non-profit groups and volunteers is limited, so it is wise to register early if you want the non-profit volunteer option. Once we run out of non-profit volunteers, the non-profit option will no longer be available and teams will have to select the "Supply Volunteers" option. Teams can request to be added to a waiting list in case we are able to find additional non-profit groups to participate.
Only teams choosing Volunteer Option #2 for the non-profit volunteers are required to make a tax-deductible donation to Windsor Gives, 501(c)3 non-profit to support in providing volunteers for the relay. Please see the donation schedule/important dates below:
*A team can decide to change from Volunteer Option #1 to Volunteer Option #2 up until 2 months before race day without penalty - you need to contact the race director to make this switch.
**Only if non-profit volunteers are available.
*** Teams who selected the option to supply their volunteers may choose to make a donation for individual non-profit volunteers if they are having problems filling their requirement. This option is only available if non-profit volunteers are available. The first price is if the request is made less than two months but more than three weeks before race day; the second price is if request is made within three weeks of race day.