Exchange 06 park-a
Reporting Time: 7:59:00 AM
Estimated Closing Time: 11:57:00 AM
Location: Livermore Community Church, Livermore, CO - INACTIVE VAN PARKING
Directions:
From I-25 - Get off I-25 at the Fort Collins Mulberry Street exit (Exit 269B). Go west on Hwy 14 (Mulberry St) for 4 miles to Hwy 287 (College Ave.) in downtown Fort Collins. Then:
From downtown Fort Collins: Go north on Hwy 287 (College Ave). Go north on Hwy 287 for 21 miles to Red Feather Lakes Road. You'll see "The Forks" restaurant at this turnoff. Turn left (west) onto Red Feather Lakes Road (also known as Larimer County Road 74E) and go for .2 miles and you'll see the Livermore Community Church on your right.
Volunteer Parking: Park to the far right of the church at the far end of the parking lot.
Unique to this Exchange:
The INACTIVE VAN will have a YELLOW sign.
Staffing:
Parking Monitor - 3; P1 stands at the entrance and waves INACTIVE VANS (Yellow signs) to enter the driveway to the church to park; P2 directs vans to P3 who shows vans exactly where to park so as not to waste space
Exchange Notes:
WHEN YOU FIRST ARRIVE:
The First Shift of Volunteers is scheduled to arrive 30 minutes BEFORE the first team is PROJECTED to arrive. The closer to the start your exchange is located, the more likely this projection will be accurate. The further into the relay route, this projected time is dependent on numerous factors include how accurate team's projected pace is, as well as weather conditions, etc. A team could arrive early or could it could be a while.
If there is a second shift of volunteers, they are scheduled to arrive 15 minutes before the first shift's departure time. This will give them time to get oriented.
The exchange equipment is stored in one of the portable toilets - if there is a lock, the combination is "195". In the portable toilet, you will find a trash can. Van exchanges will also have a folding X-Sided Hamper Stand - this is for recycling only (glass, plastic, aluminum). If you have one of these, open it up and place it in a visible area next to a garbage can.
All the equipment is in the trash can. You will find: a reflective safety vest for each volunteer - these must be worn by each volunteer. You will also find garbage bags for the trash can, extra toilet paper, either red flags or red batons (these are for the parking monitors to use to direct traffic), and a notebook. Remove all the equipment and set up the trash can with a garbage bag by the Portable Toilet. Tie all the extra garbage bags to the trash can handles so they are easily available when the bags fill up.
All important paperwork is in the notebook: exchange time sheet, staff contact phone numbers, Volunteer Responsibilities, and a map of the exchange. ALL VOLUNTEERS should review the map and volunteer responsibilities
INACTIVE VAN EXCHANGE PARKING
REMEMBER - if you are a volunteer associated with a team, if you don't show up, the team you are representing will be disqualifed. If you are later, your team will be penalized the amount of time you are late.
ALL VOLUNTEERS ARE RESPONSIBLE FOR:
1. Reading and following the volunteer's responsiblitiies and duties to ensure a safe and smooth running exchange that respects the private property we have permission to use.
2. Setting up the exchange (placement of runner exchange area, directing relay vans to park ONLY in designated areas) as detailed in instructions and the exchange map
3. Enforcing the following rules:
a. No active runner should be permited to leave the exchange if wearing earbuds/headphones/iPod. If a runner departs anyway, you must note their Team number (bib number) on the Rule Violation Sheet
b. Any active runner that comes into the Runner Exchange Zone wearing earbuds/headphones/iPod should be noted on the Time Sheet
c. Runners should be using the portable toilets and not relieving themselves on private property
4. Keeping the trash and recycle bin under control. When the trash can becomes full, tie off the garbage bag and set it next to the portable toilets. Then put a new garbage bag in the can. Same with the recycle bin - there will be light blue trash bags for recycling only.
5. Policing the area, picking up any trash so that the area is as clean when we leave as when we arrived so we can use the area in following years.
6. Keep participant noise to a manageable level - during the night, keep runners quiet as there are can be residences close to the exchange area; this includes the shouting/cheering/loud talking of the runners, music/radios in the vans, slamming of van doors.
The first thing to do is to set up the Exchange EXACTLY as shown in the exchange map. No changes can be made to the layout of the exchange without the approval of the race director or the zone coordinator. The map also designates general areas where each of the volunteers should be positioning themselves.
VOLUNTEER DUTIES - you can decide amongst yourselves who will do which task:
ACTIVE VAN/PARKING MONITOR
* VERY IMPORTANT - Proactively direct vans to park ONLY in designated areas to best utilize the available space using either the red flag or lighted red baton included in with the exchange equipment to direct the vehicles..
* Does not allow vans to block or force runners onto the road by obstructing the shoulder.
* Vans may not park for 500 feet BEFORE Exchanges so incoming runners may view outgoing runners.
* Allows only Active Vans to park in Exchanges. Both team vans may park in Van Exchanges (6, 12, 18, 24, 30).
* Request quiet at night near residential areas.
* Pick up any trash you might see
ALL volunteers assist in keeping Exchanges clean. If the garbage can becomes full, tie off the bag and replace with an new garbage bag. Store full bags next to the portable toilet. It is also your responsibility to police the area before you leave and place any trash/litter in the trash bag.Tie up all the garbage bags and stack near the portable toilet.
Our SWEEP TRUCK will be following the last runner on the course and should arrive at the Runner Exchange just before or just after the last runner. You can start collecting all the gear and trash bags and pile it all together near the runner exchange zone to load onto the truck.
THANK YOU FOR VOLUNTEERING AND HELPING TO MAKE THE WILD WEST RELAY A SUCCESS!!!
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