REGISTRATION & FEE INFORMATION

Registration is now open!

Due to the confirmation of construction at our normal finish line this summer, and another event at the location of our secondary finish line location, we had to change the date of the WWR to a week earlier - August 1st & 2nd.

The link to register is at the bottom of the page. Please read the following information before registering.

HOW TO REGISTER

Registration for the Wild West Relay is a 5-step process.

Step 1 - new this year is online registration. Just the team captain needs to go to the registration page - you do not need to have a complete team to register! Just follow the instructions and enter your contact information and team name, select your category category, and other information (you will be able to log in to the database and edit all your information except for your Team Name and your Volunteer Option - you will need to email those changes to the race director).

Step 2 - Select your Volunteer Option. If you choose the "Non-Profit Volunteers" option, an invoice will be emailed to you. you will be sent an invoice - it is a separate tax-deductible donation to Volunteers With a Purpose, Inc.

Step 3 - choose your payment option - you have three choices this year. You can pay by check, or with a credit card (no PayPal account required) or a PayPal account (both have a 3% processing fee) through PayPal's secure website. If paying by check, print out the form and mail it with one check for the full registration fee to Timberline Events with in 7-days. If registration is made just before the deadline of a price change, payment must be postmarked by the cut-off date. Registration is not complete until payment is received.

Step 4 - you will receive an email confirming your registration. If you are paying by check, just print out your confirmation email and mail it along with one check to:
Timberline Events LLC
PO Box 2213
Englewood, CO 80150-2213

Step 5 - Registration creates your team's entry in the GMR database. Once your team is entered in the database, the rest of the team's runners and volunteers (if applicable) can enter their information by selecting their team name from the drop down box, or the Captain can log into the database to enter their information. Each team member must have a valid email address as communications to participants and volunteers is via email.

When payment is received, you will receive a confirmation by email.

IMPORTANT - All future correspondence with Timberline Events must include your team's name so we know with whom we are dealing with. Thanks!

CAPTAIN'S RESPONSIBILITIES

• The captain must be an actual team member and must provide a home address along with an accurate email address as all communications are via email. However, for High School Teams, a coach or an adult can be a non-running contact person.

• A full roster is not needed to register your team.

• Every team is responsible for selecting one of the two volunteer options. The volunteer requirement is waived for High School teams.

• Payment for registration can be made one of two ways: either one check made out to Timberline Events LLC can be mailed with the Entry Form, or payment can be made online with a credit card or PayPal. Online payment has a 3% processing fee that is added to the invoice.

• New teams will not be accepted after July 11th or once the 135-team limit is reached.

• The minimum age for participants is fourteen years of age. Participants between the ages of fourteen and eighteen as well as their parent or guardian will need to sign the waiver of liability.

• Team member's 10k times need to be accurate - any team finishing 2 hours earlier than their projected finish time will be accessed a 2-hour time penalty. Team's starting times are designed to spread out the teams and to prevent congestion in exchanges that cannot handle larger numbers. Please submit the 10k time you believe you would be able to run at the time of the relay- please DO NOT adjust for altitude or terrain or that you are on an Ultra team as we do this in calculating your team's average time.

• Please understand that the roads the Wild West Relay route is held on are not closed and there will be traffic. The route is rural and at times very isolated. Thus, Emergency Medical Services will not be immediately available through out most of the relay route. Thus teams will need to have a plan and possibly take matters in to their own hands as far as transporting an injured person to the closest hospital, directions to which will be included in the Relay Handbook. Please read the Emergency Information page.

• Relay Handbooks, Leg Maps, and start times will all be posted on this site for download. Captains and Runners can find all important forms on the Captain's Resources page.

WAIVERS

Each member of the team (runners, volunteers, and van drivers) will need to complete and turn in a waiver. These can be mailed in advance or brought to the starting line. The waiver will be downloadable in PDF format and will be available on the Captain's Resources page.

AVOID PENALTIES!

• Have your entire team registered in the WWR database by July 11th to avoid penalty fees.

• Any runner changes, substitutions, or additions made to your 2008 team after July 11th will result in a $10 penalty fee per runner.

VOLUNTEERS

The Wild West Relay route travels through remote, rural areas, purposely avoiding larger towns. Thus, to supply the manpower necessary to stage the relay, all teams have two volunteer options to help with the staffing the race marshal positions:

Option #1- Supply your own volunteers:
Each 12-person team supplies three (3) volunteers, Ultra teams supply one (1). The volunteer requirement is waived for High School teams. Volunteers and/or the Captain of their team will be able to select the time and location of their assignment online shortly after registration closes three weeks before the relay.

OR

Option #2- Volunteers With A Purpose - involve a community non-profit organization:
Teams can choose to make a tax-deductible donation to Volunteers With A Purpose (IRS 501(c)(3) status) - these funds go to local non-profit organizations that provide volunteers for the relay as a fund-raising opportunity.

For more information, go to the Volunteer Options page.

WILD WEST RELAY TEAM AGREEMENT

When registering, the team agrees to the following:

• Ability to complete the course within the 34-hour time limit (a team average of a 10 1/2 minute per mile pace).

• Commitment to provide the appropriate number of volunteers or to choose the non-profit volunteer option.

• Once registration is accepted, confirmed, and paid for, the team fee is non-refundable and non-transferable. However a new captain can be designated from within the team roster.

• Teams are responsible for their behavior: quiet zones are in effect near residential areas, team vehicles and runners are not exempt from state traffic laws, and private property is being used by the WWR and must be respected. Failure to abide by the relay rules could result in immediate disqualification.
  

WILD WEST RELAY REGISTRATION WILL PROVIDE:

• WWR tech shirt

• Portable Toilets at every exchange

• Excellent directional signage

• Race handbooks with relay information, rules, and leg maps

• NEW for 2008 - Finish line BBQ

• Awards to the top three teams in each of the competitive categories

• Rural Colorado hospitality and scenery

FEES:

A team is not considered registered until both the registration form AND payment is received. Registration fees are not refundable or transferable.

2008 Registration fee schedule (credit card/PayPal payment only after July 14th):

Only teams choosing Volunteer Option #2 for the non-profit volunteers are required to make a tax-deductible donation to Volunteers With A Purpose based on the following schedule:

*If after having submitted their registration, a team decides to change from Volunteer Option #1 to Volunteer Option #2.
**Only if non-profit volunteers are available.

ADDITIONAL FEES

• Start times are assigned to enable a smooth flow of teams across the entire relay route. Thus, teams of different paces could be mixed together. Requests to change an assigned start time can be made but the team will be charged $75 for that service. So please make sure the 10k times entered for your team are accurate.

• Any runner substitution or additions made to your team after July 11th will result in a $10 penalty fee per runner.

TO REGISTER YOUR TEAM, click here. PAYMENT IS DUE WITHIN 7 DAYS.

INDIVIDUAL RUNNERS LOOKING FOR A TEAM OR TEAMS LOOKING FOR A RUNNER

If you are a runner or small group of runners and would like to find a team to join, or you are a team looking for runners to fill out your team, please post a message on the WWR Team Matching message board.

Last updated 11/2/2007